For those of you who aren’t familiar with TextExpander, it’s a utility that runs on macOS, iOS (and Windows!) that takes small snippets of text and expands them into much larger pieces. For example, I can type in an abbreviation such as xsig1 and it will transform into an email signature. I can (and do) use similar snippets for letters to clients, creating date stamps, sending messages, filling in forms and much more.
I also use TextExpander when creating tasks or updating notes in OmniFocus. If you use OmniFocus (or any task manager for that matter), I’m sure you find yourself repeating the same text again and again. Phrases such as Follow up on or Create Report for, as well as Send Email to or Phone are very common to us all. You’ll have your own set of common prefixes to tasks based on your own vocation.
Sometimes when I’m running through my tasks in OmniFocus 2, I need to refer to another item in the database. This could be another Project, Context or Perspective.
An example may be “Review New Website Project” which takes place every week. It’s a lot easier to create a link to the project in question within the Notes field of the task, thus saving you the time and effort of searching for the project to conduct the review.