Trickster is a great application for keeping track of recently used files on your Mac. I’ve been using it for the last couple of weeks and was pleasantly surprised with the increase in productivity it has brought me. Rather than spend time searching for files, I can hit the Trickster icon in my menu bar and it’s there, ready and waiting for me.
Here’s how it works:
When you download the application (available on a 14 day trial) and run for the first time, you specify the folders that you wish Trickster to monitor. You can add or remove folders from this list at any time by clicking the Configure File Tracking button in the Filters Menu (see later)
Once these folders have been selected, Trickster hides itself away in your menu bar until you need it. Let’s look at what happens when you click the top hat icon that’s now appeared (I love this icon, especially because the logo for Trickster is a rabbit being pulled out of a hat - love it!)
At the top, you can see the Anchor icon which pins the Trickster window, leaving it accessible while you browse through other applications.
On the right hand side is a Favourites star. Toggling this off/on will open a side bar that present files and folders you have marked as a favourite.
You can see some of my recently access files, folders and applications in the middle of the window. Clicking on one of these items brings up two icons - a flag and a gear icon. Flagging the file allows that file to be marked with a flag and is able to be seen in a different view. It could be that you are working on a certain project and you would like to flag files that you will need to access frequently within the session of work you are currently in. That's where flagging can come in really handy. The gear icon brings up a context menu related to the file (see image below). This allows you to perform various actions on the item, aside from just opening it.
To the left of the file list, there are ten icons in a column. These are known as filters and represent different views of the items in the middle column.
You can rearrange these filters by dragging/dropping in-line. Filters can be added and indeed edited by right-clicking on any existing filter and bringing up the context menu.
When configuring a filter, you can test the filter settings by dropping any file into the box labelled “Drop a file to test”. This checks to see that the file passes the filtering rules that have been applied.
The ability to set Favourites is great, as well as configuring different Filters so that I can only see image files, or recently access Dropbox files - or even more granular if I so wish. Sometimes I may need a filter that only shows me files with a certain client's name in the filename, within a specific folder. This is easy to do as well. It’s very detailed and allows for almost any situation you need. The feature that blew me away though was the keyboard shortcut support. There are keyboard shortcuts for every feature you need within Trickster.
Need to open it? Click ctrl and z. From there, you can use the left and right arrows to navigate the different windows. Need to flag a file? It’s ⌘ and F. Configure the folder tracking? ⌘ and T. There is a whole list of shortcuts that can be found within the comprehensive user manual.
You can also drag and drop files out of the Trickster window and place them directly into running applications. I love this for inserting image or audio files into documentation that I am providing for clients. With the filters setup correctly on the left, this can make creating this kind of documentation a breeze.
I recommend Trickster for anyone that has to deal with files that are stored in multiple folders on their Mac (so that’s you, right?!). The developers have clearly sweated the details on making our lives easier. It’s functional, easy to use and can save you a whole heap of time when it comes to your day to day work.
Trickster is available here on a 14 day free trial and costs $9.95