Emailing into Evernote Notebooks with tags

I've had a love/hate relationship with Evernote over the last few months. Despite some of the grievances I've had with the UI as well as a couple of isolated synchronisation issues, I have to say that I always come back to it because I'm yet to find a solution that works as well across the different range of devices that I use. This is with respect to both finding information as well as getting stuff 'in there'. It's this latter section that I want to briefly write about - namely how to import information into Evernote via email and automatically have it placed in the notebook of your choosing as well as assign the required tags. This can be incredibly handy when you have receipts in your Inbox, travel documents and the like that you know you are going to need to reference at any future point in time but NOT be reliant on storing within your email client.

It's important to note first of all that you will need to upgrade your subscription to either an Evernote Plus or Evernote Premium account to take advantage of this feature. At the time of writing, the pricing is £19.99/£34.99 per year respectively for this and benefits scale accordingly.

Once you have upgraded, you will be assigned an Evernote email address. You used to be able to find this email address in the Account Info section on the OS X Evernote application, however upon looking this morning, it appears to have moved. In order to find this address, I needed to click on Account Info and then from there, More Account Settings. This brought up a web page which had my unique Evernote email address listed at the bottom of the Account Summary page.

When you get this address, I recommend saving it as a contact straight away so that you will be able to upload emails to Evernote no matter which device you are on, without having to copy and paste it from another application.

When you have an email you wish to forward, you specify the Notebook and Tag as a destination by doing the following: - To specify the destination notebook, you need to append an @ symbol at the end of the Subject line, followed by the name of a pre-existing notebook. If the notebook doesn't already exist, then the email will not be uploaded. Best practice would be to make sure that a synchronisation has taken place recently if you have just created a notebook. - To add a tag, append the subject line with a # symbol followed by a pre-existing tag.

Pretty simple! Yet sometimes the most effective tools are exactly that - simple.

Importing Evernotes into DEVONthink Pro Office

It wasn't that long ago that I was struggling with my workflow for quick notes and research on both iOS and OSX. I love DEVONthink Pro Office as most of my readers know, for storing all documentation relating to projects and functioning as my paperless office. It's ability to search for content when I need it, as well as suggesting file locations and email archiving is second-to-none.

Yet it has to be said that it's mobile offering, DEVONthink To Go, leaves a lot to be desired when it comes to gathering information on the move. It's clunky, old fashioned and in dire need of an update. It just isn't an option for me on iOS for storing research (although when I need to access anything in my existing DEVONthink database, it's insanely fast).

When it comes to quick notes on the move and storing of Web pages for future reading, it's so hard to look past Evernote. The sharing extensions that were implemented in iOS 8 provide a seamless experience for making notes, taking images and collecting data from web sites.

The issue I had was that I didn't want to have to search through Evernote for content when my management tool of choice for data retrieval is DEVONthink Pro Office. What I failed to realise was there is a tool built right into DEVONthink Pro Office that bridges this gap.

You can import Evernote items into the group of your choice by simply clicking File -> Import -> Notes From Evernote when you have a group highlighted. You will be presented with a list of your Evernote notebooks. Once you select the notebook(s) you wish to import (select more than one by pressing the ⌘ key), click OK and all of those notes will be imported into your DEVONthink Pro Office database, inclusive of tags.

I have an OmniFocus 2 task setup to import these on a weekly basis, however there is certainly potential to create a Keyboard Maestro macro or Automator action to complete this. I haven't gone down this road as I like to maintain physical control of this particular tasks - my DEVONthink Pro Office databases are tightly controlled and I don't want them being overloaded in anyway.

Now, I only have to search my DEVONthink Pro Office databases for all of my notes, whether in Evernote or not and this eliminates the use of cognitive function as I don't want to have to think about where something may be located.

Capturing Ideas with Drafts and Evernote

Like many of you reading this, I get a lot of my most inspirational ideas when I am away from my laptop. They could be thoughts about blog posts I want to write, maybe automation tasks I want to try out. There could be a gift idea for a loved one that I see, or maybe some vital information that I just have to capture at this moment, for fear of it leaving my head for ever. 

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Evernote and O2


I’m a big fan of Evernote and I use it an awful lot in my day-to-day work. I’ve got workflows setup that automatically append notes from Drafts whenever I have an idea about a blog post I’d like to write, a book I’d like to buy, apps I’d like to try out. As well as this, I love keeping PDF’s in Evernote for certain functions of my life and I have come to rely on the OCR functionality that the Premium subscription gives me.

Now, the cost of Evernote Premium isn’t huge when you break it down - it’s around £2.99 per month if you pay for it monthly. However my friend Indie pointed out to me the other day that if you are an O2 subscriber, you are an entitled to pick up an Evernote Premium subscription for free.

I think that if you have your mobile phone with O2 there is no excuse whatsoever to not give Evernote Premium a try. It’s a really good offer and I reckon that this may have slipped under the radar of a lot of current O2 subscribers.

So I’m putting it out there! Premium subscriptions give you the following benefits. - Offline Notebooks. This is very handy if you are storing your travel documents within Evernote - Smarter Searching. With OCR taking place in the cloud as you upload documents and images, you are able to search these documents when they are in your Notebooks, either on-line or off-line. - Higher Upload limit. You can upload 1GB of files monthly as opposed to 100MB - Collaboration Features

All this as well as more. Take a look at the features you can get at Evernote’s Website
If you are an O2 subscriber and want to take advantage of your entitlement, then visit O2’s site here for information.

Drafts and Evernote - a good fit

As I'm sure you can imagine, I never get the ideas for blog posts exclusively when I'm sat at my laptop in publishing mode. It can happen at work when I'm frustrated with a particular piece of tech I'm working with, it can be when I'm watching something random on TV and my mind drifts - so I need a trusted collection system for these ideas that I can tap into where ever I am. Enter the Drafts/Evernote Combo. I know I can hear some of you saying "Why bother with Drafts? Evernote does it for you". Well Drafts is my mobile text entry app of choice due to it's great Text Expander Touch support. 

I used it for text messages, emails, OmniFocus entries and, yes, Evernote text entries. 

By configuring Evernote Actions within the Drafts app, you can create new notes, append data to existing notes so easily and quickly. For example, in my Soliam Website notebook, I have a note called Blog Ideas and a custom Drafts action to append data to this note. This info is available to me everywhere and I have the advantage of being able to utilise my range of Text Expander snippets to make the process quicker.

I'll post a screencast on how to set this up in the Tutorials section soon.