As regular readers will know, I love to journal my thoughts, ideas and goals, as well as track family memories using the wonderful Mac and iOS app, Day One. Having all of this information in one place that’s easy to access, simple to use and - just as important to me - visually stunning, is very important to me.
A concern that people have levied against this approach pertains to what happens with my data should anything ever happen to Day One. Is it still mine? Will I be able to access this in thirty years time when I want to pass things down to my children? As negative as these thoughts may be, they are not without foundation and so I started looking at ways to ensure I’ve got a copy of all of my Day One entries. Thankfully, the team behind the app understand these worries and have a feature built-in to help with this.
Entries can be exported, in bulk, on both the Mac and iOS versions of Day One. These are the export formats:
- JSON - This format is used when you are planning to re-import archived data into Day One, as well as other programmatic uses with applications that support Day One JSON files. Not something I need as I’m not a coder in any form at all, however, some of you out there will like this.
- PDF - I use this when I want an offline record of a particularly memorable event, such as a family party or day trip. This format is great for printing and includes both formatted text and inline images.
- HTML - Creates a zip file that allows you to view the entry via a web browser.
- Plain Text - This is the format that forms part of my ‘backup’ regime. Comprises of one single zip file that contains a single text file with all of your selected entries. These entries all include the inline references to folders, however as they are plain text, they don’t contain the photos themselves - there is a separate photos folder that is exported.
The process for exporting these entries is simple in both formats:
- In Day One, open Settings then Import/Export.
- Select the required journal.
- Choose a date range.
- If there is a tag that you wish to specifically export, toggle Only Tagged Entries then select the desired tags.
- Choose the export format you want.
- In the Journal Pane, select the Journal that you wish to export entries from. Alternatively, if you only wish to export selected entries, then highlight these entries by holding down the ⌘ key and clicking on the entries you wish to export.
- Bring up the contextual menu and select Export.
- Choose the desired format.
- Select the location for the files.
It really is that simple. Part of my weekly review involves reading my Day One entries for the previous week. I’ve now added a stage whereby I quickly export these entries to my NAS device (which in turn backs up off-site) so I know that no matter what happens, I’m taking the appropriate measures to ensure that these important memories, of both thoughts and events, will be mine to keep.